Paper shredding is a safe and effective way of destroying papers that are no longer in use in your company or even at home. The amount of paper to be destroyed is often huge and you need to enlist the services of a paper shredding service provider to do the shredding for you. Oftentimes, these papers contain confidential information that could harm your company if it ended up in the wrong hands. This is why it is important that you understand exactly what happens when you hand over the papers to your shredding services provider.
Importance of a Confidentiality Agreement
A confidentiality agreement comes in very handy when you contract a paper shredding service provider to handle the shredding of papers for you since it is legally binding and the shredding company will have no choice but to abide by the terms of the contract.Have your lawyer draft the agreement for you, clearly setting out the terms of engagement, and have the shredding company sign this agreement before you give them any assignment.
Some shredding companies have their own confidentiality agreements already drafted out since this is their normal course of business.Companies operating in some industries, for example, the healthcare and legal fields, are required by law to shred papers to protect clients’ information.In such situations, having a confidentiality agreement with your shredding service provider can protect you from being sued by your clients or other stakeholders in case of any breach of information privacy.
Terms to include in your confidentiality agreement
In order to be sure of the safety of the information contained in the papers to be shredded, you need to ensure that the shredding company handles them with care, right from when you hand the papers over to them, through to the shredding process and to the disposal of the shredded papers.The only way to be sure of the safety of the process is to include all the safety measures you want your shredding service providerto take in the confidentiality agreement.These might include weighing the papers before and after shredding, safe transportation of papers and proper disposal of the shredded papers. The agreement should give you the right to inspect the shredding site to know what the shredding process entails and how the company handles the papers. The agreement should also state what actions will be taken in case of any data breach due to the shredding company’s negligence.
The importance of a confidentiality agreement cannot be overemphasized. It can save you millions of dollars which you would have otherwise spent settling claims with disgruntled clients. Do not take chances with your company’s highly sensitive and confidential information. Visit https://www.shredit.com for more information.